ON THE DAY

1. SATURDAY 10pm the team will start to close the road.

2. SATURDAY 3am the trams will be redirect with buses. Yarratrams will disconnect the power.

3. SATURDAY 3am-6am logistics teams will install marquees and power and other visitors’ service.

4. SUNDAY 6-10am Bump in – stallholders’ vehicle access only. Please check out the site map to see the available parking for coolrooms and/or trailer.

5. SUNDAY 11am No stall vehicle access on Victoria street. The traffic management officers will clear all vehicle so plan ahead to have plenty of time to unload goods.

6. SUNDAY 1pm Festival launch + trading 1-8.30pm. We will shut the power at 8.30pm

7. SUNDAY 9 pm Festival Close + Bump Out when all patrons have left by traffic controller.

1. Authentic Street Food Selection

2. Street level stages with Multicultural Entertainment

3. Local Performers and Singers

4. Lion Dance and Fire Crackers

5. Food and beverage stations presented primarily by local restaurants

6. Full program details will be released in 1-2 weeks before the event.

More

1. Road closures and associated signage will be in place so please check the time on our website.

2. See the Traffic Management Plan for details.

3. Public parking will be available in the two car parks located at Hive shopping centre on Nicholson Street as well as appropriately marked car spaces in surrounding streets.

4. The bus and tram stops along Victoria Streets will be redirected on the day and managed by Yarra Trams.The bus and tram stops will not be operational on the day of the event, and buses will divert around Victoria Street from 3.30 am on Sunday until 4.30 am on the Sunday

Introduction

1. We reduce the stall numbers so everyone has more to sell. We will only have 10 food stalls available. This year we want to keep the quality food stalls to provide the most valuable cultural cuisine for our festival-goers. If you think you have authentic cuisine and drinks that you can offer our festival, we want to hear from you. Please check the link here for the price https://airtable.com/shrEDKkb9gqrqXN0v

2. You can book online here. Please send your current streatrader (for food and drink stall) and a copy of public liability insurance by email to mail@victoriastreet.org.au

How to book the stall?

1. BOOK AND PAY from the website www.victoriastreet.org.au

2. If you need help please email hello@victoriastreet.org.au

3. You must have current public liability insurance to book a stall. Please send a copy to our hello@victoriastreet.org.au or you can upload online during booking.

4. You must have current Streatrader permit if you sell any food and drink - even soft drink and you can only apply online here https://streatrader.health.vic.gov.au

5. Once we get your payment we will confirm your stall - you will need to receipt to get on the site on the festival day.

6. No, once the stallholder receives their allocated position you must remain in that location. No relocations are permitted at this festival.

7. *If there is a legitimate reason, our logistic organiser will discuss and inform you the final decision of your stall relocation.

Payment for your stall?

1. Bank transfer to our Victoria Street Business Association account. Please reference your name or business name.

2. Bank of Melbourne Victoria Street Business Association Inc. BSB 193-879 ACC 487 821 846

4. Credit card payment on our website www.victoriastreet.org.au

5. Please bring your cash and credit card to finalise your payment at stallholders meeting/induction day.

1. We encourage you to travel on public transport. Please check with Public Transport Victoria (www.ptv.vic.gov.au or 1800 800 007) for train and tram timetables.

2. The festival is accessible via train to North Richmond Station and/or tram; route 109 (Box Hill to Port Melbourne) and route 12 (St Kilda to Victoria Gardens) go along Victoria Street . Route 78 (Prahran to Richmond) stops at the corner of Church and Victoria Streets. Please note there will be bus replacement for trams from Hoddle street and Church Street.

3. There is limited street parking available during the day on Victoria and surrounding streets, but most have a 1-2 hour parking limit. Sunday is free in some places. Please check the sign. Parking can also be limited depending on the day and time, so plan carefully.

4. Alternatively, you can park your vehicle in Victoria Gardens Shopping Centre and Hive Shopping Center where 2 hours and more parking is available at reasonable rates.

5. Bicycles can be securely locked along the street. Please take care of your valuable and bike.

6. Traders are responsible for their own parking

BEFORE YOU BOOK

1. Your will need your stall holder receipt and display at the Hoddle Street Gateway to enter Victoria street to bump in from 6am to 10am. The bump out time is decided when visitors are clear from the street. We will issues the Green Pass to exit at Nicholson street and Red Pass to exit at Church Street during bump in and bump out.

2. Please come to the induction day TBA on our website. You will need to bring everything you need to trade or display. Security and volunteers will help to locate your stall. We only release the stall location and number on the induction day. If you want a copy of site map, please come to Induction Day.

3. PLEASE NOTE no plastic container this year - use paper instead

4. You will be provided marquee(s) unless you have asked for food truck or trailer. We don't allow your own tent or marquee. You are responsible for hiring the cool room.

5. You will have access to power (10amp/15amp). Please make sure you have your equipment test and tag or else you might be delayed to set up at the festival as too many enquiries for our electrician. Power connections will happen prior to the day of the event. No connections will occur on the day. So ensure you have requested it earlier.

6. No stalls are permitted to change their location as we have many stalls to deal with. We do “first in first serve” so you can check on our website to see what is sold. Please note, we may update the map for festival operation and safety so your stall might change.

7. For corporate and sponsor, we will provide one trestle table, 2 chairs and other requirement if approved by festival organiser.

8. For the purpose of this clause, ‘Force Majeure’ means an event or circumstance beyond the reasonable control of a party, including acts of rain, wind, God, war, hail, fire, explosion, civil disobedience, legislation not in force at the date.

NEED MORE POWER?

1. Each stall might have a total electrical power supply limit of 1 x 15 AMPS per single 3mx3m food marquee or 1 x 10AMPS for standard marquee. Please speak directly to Hai Nguyen 0403 542 254 for specific requirement.

2. You might have to pay/share the hire of a generator. We are not liable for your equipment if you have trouble with electricity. No equipment requiring more power amperage than 15 AMPs can be used on site.

3. Please ensure that all electrical equipment has Residual Circuit Devices or safety switches to reduce faulty equipment affecting other stall users on site.

4. Every appliance brought onsite MUST be tested and tagged to Australian Standards before the event. Please do it before hand or you can contact the electrician above for tagging.

5. Each stall’s appliance will be plugged into the distribution switchbox by organisers electricians. Please do not plug in any electrical equipment into these temporary switchboxes under any circumstances.

6. If your stall total exceeds the 15 AMP limit, your power will automatically be cut off. PLEASE DO NOT PLUG IN ANY EQUIPMENT YOURSELF.

FOOD HANDLING AND HYGIENE WHEN SELLING FOODS

1. There will be regular food hygiene audits and food checks of food vendor stalls throughout the festival. The food inspector will need to sign off before you can trade.

2. Waste including organic waste, cooking oil and dirty water must be disposed of in the provided disposal units, appropriate to waste type.

3. Stallholders must have cleaning facilities in their stall and all food handling practices MUST comply with the Department Of Human Services regulations.

4. Hot water must be used for dish washing (bring a kettle if necessary).

5. All stallholders working on the event must obtain a Food Street Trader Permit online

6. Please check the cut-off date for City of Yarra Council Food Handling Permits.

7. To obtain a Food handling permit please https://streatrader.health.vic.gov.au/

8. If you do not have a Streatrader account please register for one and submit a statement of trade for the Victoria Street Lunar Festival Event, if you have already registered continue to lodge a statement.

9. Registrations for the food handling permit must be paid before the event.

10. Any applicants without a valid food handler’s permit will not be permitted to take part in the festival.

FIRE PRECAUTIONS

1. Every cooking stall MUST have a 4.5 kg ABE Dry Chemical Fire Extinguisher and a Fire Blanket within the stall at all times.

2. All hotplates and hot surfaces must be kept at least 500 mm away from the marquee walls and 1 metre away from the marquee roof or electrical generators.

3. All flames must be enclosed and away from any flammable materials or people.

4. NO SMOKING inside or around the cooking stalls

5. Remove and dispose of combustible waste in and around your stall.

SECURITY AND SAFETY

1. Event security will be present at the event at all times to ensure the safety of patrons, staff and our partners, if you see anything suspicious, please do not hesitate to inform security.

2. If you have any safety concerns please call the Event Control Centre on 0403 321 669. Please ensure that you remain alert to the potential theft of stock, property and cash whilst you are in this open public area. Although Security and Victoria Police patrol the event site, you are the person responsible for securing your property within your stall. Never count money in public areas or view of passing patrons.

3. In the unlikely event that an emergency situation occurs, instruct your staff on how to shut down the stall and evacuate the area to safety.

4. Shut down would include turning off cooking equipment, stop serving patrons temporarily, collection or securing of monies and following the instructions of safety wardens, security and festival staff.

5. The Stallholder acknowledges that it is responsible for the safety of its employees, contractors and other individuals attending the Event and agrees to comply with all policies or directions issued by VSBA Risk and Safety Managers or it organisation representatives.

6. The Stallholder must notify VSBA or its nominated representatives immediately of any safety concerns via 0403 321 669.

INDUCTION DAY CONTENTS

VSBA representative

1 - Introduction and Welcome

2 - Questions and Answers

COY Food Safety Officer

1 - Public Health requirements (food safety)

2 - Food handling requirements

3- Hand washing facilities

4- Stall checks during the festival

Richmond Police – Stallholders Safety

1 - Safety procedures recommendations

2 - Cash handling and storage

3 - Reporting an incident

City of Yarra Event Officers

1- Wash station - Organic waste

2- Waste Management overview/requirements

3- General waste

Frank Martinuzzo Safety and Health

1 - Risk and Safety Management at Lunar -Bump in and out

2- Stall set up (allocated area/space)

3 - Food stall safety (hot surfaces, fire extinguishers/blankets, etc.)-Wardens

4- Reporting an incident or concern

STALL HOLDER CHECKLIST

1. Please ensure that you remember to check you have:

2. All Electrical equipment and leads tested and tagged. To be within date or removed from power source.This also includes and BRAND NEW equipment

3. Safety valves, washers and hoses supplying LPG gas cylinders must be in good, compliant condition.

4. Non-drip boxes for cool-room food storage

5. Menu signage for your food item (if you require)

6. Food thermometer to record stored and cooked foods

7. Sneeze guards in front of stalls displaying or cooking foods

8. Heat shields to prevent damage or fire on neighbouring equipment

9. Table cloths for bench-tops (per food stall requirements)

10. Dishwashing facilities. THERE WILL BE NO DISWASHING FACILITIES PROVIDED.

11. Fire Extinguisher to be no smaller than a 4.5 kg Dry Powdered ABE type tested and tagged serviceable

12. Fire Blanket accessible and hanging to allow bottom pull cords to be used

13. Exhaust Fans where BBQ, Charcoal grills and cooking methods create heavy smoke emissions

14. Spill tray to position underneath cooking appliances such as BBQ’s, Oil fryers, etc.

1. For the purpose of this contract, the term Association refers to Victoria Street Business Association or VSBA. Stall holder refers to traders or stallholder on the festival day.

2. The Association agrees to provide the stall holder with the agreed inclusions as outlined as in the proposal. Any additional requirements will be at the Stallholder’s expense. 
The Stall holder agrees to abide by all rules and regulations adopted by the Association in the best interests of the festival and agree that Association shall have the final decision in adopting any rule or regulation deemed necessary prior to, during or after the Lunar Festival.

3. The Stallholder agrees to abide by the payment schedule as outlined by the Association.

4. The Stallholder will be liable for and will indemnify and hold the Association harmless from any loss or damages whatever directly or indirectly occurring to or suffered by any person or company, including, without limiting the generality of the foregoing, the Stall holder, other Stallholders and members of the public attending the Lunar Festival, either on the said space or elsewhere if said loss or damage arose from or was in any way directly or indirectly connected with the Stall holder’s occupancy of the said space.

5. The Association reserves the right, at its sole discretion, to change the date or dates upon which the Lunar Festival is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, Association shall not be liable in damages or otherwise for failure to carry out the terms of the Agreement in whole or in any part where caused directly or indirectly by or in consequence of fire, flood, storm, war, rebellion, insurrection, riot, strike or any cause whatever beyond the control of Association whether similar or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the Stallholder should be in any way rendered unusable, this contract shall not be binding.

6. The contract may be cancelled by either party provided written notice is received 180 days prior to the first day of the Lunar Festival, contracts cancelled after this date will be liable for 100% of the total contracted cost. Space abandoned or not occupied at the start of the Lunar Festival may be repossessed without indemnity and reassigned by the Association for exhibits and other uses.

7. The Association reserves the right to alter or change the space assigned to the Stallholder, and the Lunar Festival site plan.

8. The Association reserves the right to alter or remove exhibits or part thereof and to expel Stallholders or their personnel if, in Association ’s opinion, their conduct or presentation is objectionable to other Lunar Festival participants.

9. The Stallholder agrees to confine their presentation within the contracted space only and to maintain staff in the Lunar Festival space during Lunar Festival hours.

10. The Stallholder agrees that any contract with the Press on Lunar Festival premises shall be by arrangement with the Association officials.

11. The Stallholder is responsible for the placement and cost of insurance related to his/her participation in the Lunar Festival.

12. The Stallholder agrees to observe all union contracts and labour relations in force, agreements between the Association, official contractors serving companies and the building in which the Lunar Festival will take place and according to the labour laws of the jurisdiction in which the building is located.

13. The Stallholder agrees that no display may be dismantled or goods removed during the entire run of the Lunar Festival, but must remain intact until the closing hour of the last day of the Lunar Festival. The Stallholder also agrees to be entirely responsible for the moving-in, assembly, maintenance, disassembly and removal of the exhibit, equipment and belongings to and from the Lunar Festival building, or in the event of failure to do so, the Stallholder agrees to pay for such additional costs as may be incurred.

14. The Stallholder agrees not to cause any damage to the walls, floors and ceilings in connection with the erection of the Lunar Festival stand or the utilisation of the exhibited or display of products.

15. Every precaution will be made to prevent losses due to pilfering, but the Association will not accept liability for loses of any kind. Stallholders with special security needs should contact the Association.

16. The Stallholder agrees to obtain any necessary permits or approvals required from any Federal, State or Local Government for the display and sales of their products.

17. All Stallholder invoices and additional costs such as Stallholder catering will be paid according to the invoice payment terms.

18. The Stallholder agrees to facilitate Bank transfer for any outstanding amounts should they not be made prior to commencement of the event.

19. The Association reserves the right to refuse entry to an Stallholder if outstanding payment obligations have not been met by the Stallholder in full prior to the event. Payment to be made within 14 days of receipt of invoice to confirm the site.