For stallholder and exhibitors
FESTIVAL KEY DATE TIMELINE?
We value your booking and we will contact you in October/November to confirm the booking. Please update your street trader and liability insurance and if you dont have one - please get one.
See the timeline for Sunday 23 Jan 2021
SUNDAY 6-9 am Bump in – stallholders’ vehicle access only. Please check out the map to see if you have cooler or other storage in the care carpark - entrance between 214 and 222 Victoria Street.
SUNDAY 10am No stall vehicle access on Victoria street. The traffic management officers will clear all vehicle so plan ahead to have plenty of time to unload goods.
SUNDAY 12 pm Festival launch + trading 12-10.30 pm. We will shut the power by 10.30pm
11 pm Festival Close + Bump Out when all patrons have left by traffic controller.
STALL PRICE LIST?
In 2019 we decided to reduce the stall number to 100 stalls and it sold well. This year we keep the quality stall with choice of product and service for patrons. If you think you get something new we are more than happy to talk to you!
Food premium 3x3m- close to the stage from $1100
Food standar - 3xm3 central location from $950
Food trailers + 6-8m long food truck from $880
Display 3x3m from $550
Corporate central location from $2000
Sponsor central location from $2000 + sponsor benefit
Special stall - please discuss with us
Please book online here. Please send your current street trader (for food and drink stall) and a copy of liability insurance by email to
Book on our website then we will email you confirmation/invoice in Oct/Nov
We will contact you by email and telephone or SMS.
Pho Competition $1K Prize
Street Food Selection 60+
Rides and Games 45+
Stages with Great Entertainment
Local Performers and Singers
Lion Dance, Street Parade, Fire Crackers
Food and beverage stations presented primarily by local restaurants;
Variety stalls featuring art, craft and novelties; Corporate exhibitors from the financial, health and telecommunications sectors; Family entertainment acts, primarily Chinese, Vietnamese and Japanese;Amusement rides and attractions, such as the Pirates Ship and Dodgem cars.
Program details will be released in January.
HOW TO GET TO THE FESTIVAL?
We encourage you to travel on public transport. Please check with Public Transport Victoria (www.ptv.vic.gov.au or 1800 800 007) for train and tram timetables.
The festival is accessible via train to North Richmond Station and/or tram; route 109 (Box Hill to Port Melbourne) and route 12 (St Kilda to Victoria Gardens) go along Victoria Street . Route 78 (Prahran to Richmond) stops at the corner of Church and Victoria Streets. Please note there will be bus replacement for trams from Hoddle street and Church Street.
There is limited street parking available during the day on Victoria and surrounding streets, but most have a 1-2 hour parking limit. Sunday is free in some places. Please check
Bicycles can be securely locked along the street. Please take care of your valuable and bike.the sign. Parking can also be limited depending on the day and time, so plan carefully.
Alternatively, you can park your vehicle in Victoria Gardens Shopping Centre and Hive Shopping Center where 2 hours and more parking is available at reasonable rates.
BUMP IN AND BUMP OUTON
Your will need your stall holder receipt and display at the Hoddle Street Gateway to enter Victoria street
Please note bump in time is at 6am-9.00am and bump out time when visitors are clear out about 11pm
Please note your stall number below here - they will ask you to FILL in a form if you are cooking with gas - you will need fire prevention
The festival staff will screen and get you a Green Exit Card or Red Exit Card.
The Green Card will have to exit at Nicholson street and Red Exit Card will exit at Church Street
Security and volunteers will help you with the stalls.
YOUR STALL NUMBER AND LOCATION?
We only releasse the stall location and number on the induction day. If you want a copy of site map, please come to Induction Day with the payment.
No payment no stall as we don't have time to chase after people with money.
You will have Marquee unless you have asked for food truck or trailer. We don't allow your own tent or marquee.
You will have access to power. Please make sure you have your equipment test and tag or else you might be delayed to set up at the festival as too many enquiries for our electrician.
You will need to bring everything you need to trade or display
For corporate and sponsor with paying us from $2000 per stall we will provide one trestle table and 2 chairs. Other stall you are
If these are things needed in your stall, please ensure it has been requested on your booking form. Power connections will happen prior to the day of the event. No connections will occur on the day. So ensure you have requested it earlier.
We will have colour code stall location based on the area. You are required to book your stall. No stalls are permitted to change their location as we have over 100 stalls to deal with. We do “first in first serve” so you only can check on our website to see what is sold. Please note, we may update the map for festival operation and safety so your stall might change.
STALLHOLDER INDUCTION DETAILS?
Introduction and Welcome
COY Food Safety Officer
Public Health requirements (food safety)
Food handling requirements
Hand washing facilities
Stall checks during the festival
Richmond Police – Stallholders Safety
Safety procedures recommendations
Cash handling and storage
Reporting an incident
City of Yarra Event Officers
Wash station - Organic waste
Waste Management overview/requirements
Safety and Health
Risk and Safety Management at Lunar -Bump in and out
Stall set up (allocated area/space)
Food stall safety (hot surfaces, fire extinguishers/blankets, etc.)-Wardens
Reporting an incident or concern
STALLHOLDER CHECK LIST
Please ensure that you remember to check you have:
All Electrical equipment and leads tested and tagged. To be within date or removed from power source.This also includes and BRAND NEW equipment
Safety valves, rubber O rings and hoses supplying LPG gas cylinders must be in good, compliant condition.
Non-drip boxes for cool-room food storage
Menu signage for your food item (if you require)
Food thermometer to record stored and cooked foods
Sneeze guards in front of stalls displaying or cooking foods
Heat shields to prevent damage or fire on neighbouring equipment
Table cloths for bench-tops (per food stall requirements)
Dishwashing facilities. THERE WILL BE NO DISWASHING FACILITIES PROVIDED.
Fire Extinguisher to be no smaller than a 4.5 kg Dry Powdered ABE type tested and tagged serviceable
Fire Blanket accessible and hanging to allow bottom pull cords to be used
Exhaust Fans where BBQ, Charcoal grills and cooking methods create heavy smoke emissions
Spill tray to positionunderneath cooking appliances such as BBQ’s, Oil fryers, etc.
BOOK, PAY AND CHANGE THE STALL
How to book the stall?
BOOK AND PAY from the website
If you need help please email
You must have current public liability insurance to book a stall. Please send a copy to our or you can upload online during booking.
You must have current Street trader permit if you sell any food and drink - even soft drink and you can only apply online here
Once we get your payment we will confirm your stall - you will need to receipt to get on the the site on the festival day.
Payment for your stall?
Bank transfer Bank of Melbourne BSB 193-879 ACC 487 821 846 to our Victoria Street Business Association account. Please reference your name or business name.
Credit card payment on our website
Please bring your cash and credit card when we have stallholders meeting and induction day.
Can I change the allocated stall number?
No, Once the stallholder receives their allocated position you must remain in that location. No relocations are permitted at this festival.
FOOD HANDLING & HYGIENE FOR FOOD STALLS?
There will be regular food hygiene audits and food checks of food vendor stalls throughout the festival. The food inspector will need to sign off before you can trade.
Waste including organic waste, cooking oil and dirty water must be disposed of in the provided disposal units, appropriate to waste type.
Stallholders must have cleaning facilities in their stall and all food handling practices MUST comply with the Department Of Human Services regulations.
Hot water must be used for dish washing (bring a kettle if necessary).
Every cooking stall MUST have a 4.5 kg ABE Dry Chemical Fire Extinguisher and a Fire Blanket within the stall at all times.
All hotplates and hot surfaces must be kept at least 500 mm away from the marquee walls and 1 metre away from the marquee roof or electrical generators.
All flames must be enclosed and away from any flammable materials or people.
NO SMOKING inside or around the cooking stalls
Remove and dispose of combustible waste in and around your stall.
SECURITY & SAFETY?
Event security will be present at the event at all times to ensure the safety of patrons, staff and our partners, if you see anything suspicious, please do not hesitate to inform security.
If you have any safety concerns please call the Event Control Centre on 0403 321 669. Please ensure that you remain alert to the potential theft of stock, property and cash whilst you are in this open public area. Although Security and Victoria Police patrol the event site, you are the person responsible for securing your property within your stall. Never count money in public areas or view of passing patrons.
In the unlikely event that an emergency situation occurs, instruct your staff on how to shut down the stall and evacuate the area to safety.
Shut down would include turning off cooking equipment, stop serving patrons temporarily, collection or securing of monies and following the instructions of safety wardens, security and festival staff.
OCCUPATIONAL HEALTH & SAFETY?
The Stallholder acknowledges that it is responsible for the safety of its employees, contractors and other individuals attending the Event and agrees to comply with all policies or directions issued by VSBA Risk and Safety Managers or it organisation representatives.
The Stallholder must notify VSBA or its nominated representativesimmediatelyof any safety concerns via 0403 321 669.
FOOD HANDLING PERMIT INFORMATION?
All stallholders working on the event must obtain a Food Street Trader Permit online
Please check the cut-off date for City of Yarra Council Food Handling Permits.
To obtain a Food handling permit please
If you do not have a Streatrader account please register for one and submit a statement of trade for the Victoria Street Lunar Festival Event, if you have already registered continue to lodge a statement.
Registrations for the food handling permit must be paid before the event.
Any applicants without a valid food handler’s permit will not be permitted to take part in the festival.
THE STALLHOLDER MUST DO?
Please ensure that the physical appearance and presentation of its personnel is of professional standard, clean and neat.
Offer visitors the highest standards of Service, Courtesy, Efficiency and Visual appeal so as to enhance the Stallholder’s products.
Ensure that its display remains within the Space at all times.
Always keep space and the area around it clean and tidy.
Place all waste and rubbish in proper containers and arrange for its regular removal from the space (unsightly cardboard boxes, rubbish and serve stocks must at all times be completely hidden from public view).
For the purpose of this clause, ‘Force Majeure’ means an event or circumstance beyond the reasonable control of a party, including acts of rain, wind, God, war, hail, fire, explosion, civil disobedience, legislation not in force at the date.
BUMPING IN AND OUT OF THE SITE?
All vehicles must enter the event site via Hoddle Street end of Victoria Street and park on Left side of the street.
Unload all equipment immediately and exit the Victoria Street via Nicholson Street (Green Pass) or Church Street (Red Pass) and to an approved car park.
All persons must wear high visibility vests, fully enclosed appropriate footwear, have completed their Safety Induction and carry their induction card, and any other licences to operate equipment or conduct works which are required by law.
Vehicles onsite during the bump in/out must use hazard lights whilst moving onsite and not exceed 10 kph.
All children less than 15 years of age are not permitted onsite during this period without the approval of VSBA.
Always beware of pedestrians, vehicles and machinery whilst on site.
Please take a note during bump in all vehicles are to enter from Hoddle Street and park on the West side of the road. Any vehicle which enters from another direction will re-route until it is also parked on the West side facing north
During bump out all vehicles are to line up until required in Victoria Street (Hoddle Street) and will be permitted to access the street once the area is deemed safe to be escorted to the stallholder’s location.
This decision will be made by the Chief Warden in consultation with the most senior Victorian Police officer in attendance.
All vehicles must then park on the North side of the road and leave via Nicholson (Green Pass) or Church Street (Red Pass).
No bump out vehicle is to exit via Hoddle Street
Security patrols monitor the street however it is important that all tools, equipment and personal property are properly secured as VSBA accepts no responsibility for damage or theft.
When instances of theft occur they must be reported to the Event Management Centre immediately
Please report to security staff if you see things out of the place
STALLHOLDER BOOKING TERMS
For the purpose of this contract, the term Association refers to Victoria Street Business Association or VSBA. Stall holder refers to traders or stallholder on the festival day.
The Association agrees to provide the stall holder with the agreed inclusions as outlined as in the proposal. Any additional requirements will be at the Stall Holder’s expense.
The Stall holder agrees to abide by all rules and regulations adopted by the Association in the best interests of the festival and agree that Association shall have the final decision in adopting any rule or regulation deemed necessary prior to, during or after the Lunar Festival.
The Stall holder agrees to abide by the payment schedule as outlined by the Association.
The Stall holder will be liable for and will indemnify and hold the Association harmless from any loss or damages whatever directly or indirectly occurring to or suffered by any person or company, including, without limiting the generality of the foregoing, the Stall holder, other Stall holders and members of the public attending the Lunar Festival, either on the said space or elsewhere if said loss or damage arose from or was in any way directly or indirectly connected with the Stall holder’s occupancy of the said space.
The Association reserves the right, at its sole discretion, to change the date or dates upon which the Lunar Festival is to be held and shall not be liable in damages or otherwise by reason of any such change. In addition, Association shall not be liable in damages or otherwise for failure to carry out the terms of the Agreement in whole or in any part where caused directly or indirectly by or in consequence of fire, flood, storm, war, rebellion, insurrection, riot, strike or any cause whatever beyond the control of Association whether similar or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the Stall holder should be in any way rendered unusable, this contract shall not be binding.
The contract may be cancelled by either party provided written notice is received 180 days prior to the first day of the Lunar Festival, contracts cancelled after this date will be liable for 100% of the total contracted cost. Space abandoned or not occupied at the start of the Lunar Festival may be repossessed without indemnity and reassigned by the Association for exhibits and other uses.
The Association reserves the right to alter or change the space assigned to the Stall holder, and the Lunar Festival site plan.
The Association reserves the right to alter or remove exhibits or part thereof and to expel Stall holders or their personnel if, in Association ’s opinion, their conduct or presentation is objectionable to other Lunar Festival participants.
The Stall holder agrees to confine their presentation within the contracted space only and to maintain staff in the Lunar Festival space during Lunar Festival hours.
The Stall holder agrees that any contract with the Press on Lunar Festival premises shall be by arrangement with the Association officials.
The Stall holder is responsible for the placement and cost of insurance related to his/her participation in the Lunar Festival.
The Stall holder agrees to observe all union contracts and labour relations in force, agreements between the Association, official contractors serving companies and the building in which the Lunar Festival will take place and according to the labour laws of the jurisdiction in which the building is located.
The Stall holder agrees that no display may be dismantled or goods removed during the entire run of the Lunar Festival, but must remain intact until the closing hour of the last day of the Lunar Festival. The Stall holder also agrees to be entirely responsible for the moving-in, assembly, maintenance, disassembly and removal of the exhibit, equipment and belongings to and from the Lunar Festival building, or in the event of failure to do so, the Stall holder agrees to pay for such additional costs as may be incurred.
The Stall holder agrees not to cause any damage to the walls, floors and ceilings in connection with the erection of the Lunar Festival stand or the utilisation of the exhibited or display of products.
Every precaution will be made to prevent losses due to pilfering, but the Association will not accept liability for loses of any kind. Stall holders with special security needs should contact the Association.
The Stall holder agrees to obtain any necessary permits or approvals required from any Federal, State or Local Government for the display and sales of their products.
All Stall holder invoices and additional costs such as Stall holder catering will be paid according to the invoice payment terms.
The Stall holder agrees to facilitate Bank transfer for any outstanding amounts should they not be made prior to commencement of the event.
The Association reserves the right to refuse entry to an Stall holder if outstanding payment obligations have not been met by the Stall holder in full prior to the event.
Payment to be madewithin 14 daysof receipt of invoice to confirm the site.